Information clause for shareholders

In accordance with Article 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as “RODO”, we inform you that:

I. Controller of personal data

We inform that the controller of personal data of the Company’s shareholders is OK INVESTMENT S.A. with its registered office in Warsaw, ul. Zelazna 51/53, 00-841 Warsaw, registered in the National Court Register by the District Court for the capital city of Warsaw in Warsaw, 13th Commercial Division of the National Court Register, under KRS no.: 0000669313, NIP: 5272801739, REGON: 36684134500000, share capital PLN 100,000.00 (hereinafter: Administrator).

Supervision over the correct processing of personal data is exercised by the Personal Data Administrator. The Administrator may be contacted as follows:

  1. a) by post: Zelazna 51/53, 00-841 Warsaw,
  2. b) by e-mail: sekretariat@okinvestment.pl

II. Source of data

We have obtained your personal data from the National Depository for Securities (Krajowy Depozyt Papierów Wartościowych) in connection with your intention to participate in the General Meeting of Shareholders and to exercise your voting rights, in accordance with Article 406? of the KSH.

 

III. Purpose, legal basis and duration of processing

We process your personal data pursuant to Article 6.1.c) of the RODO for the following purposes: to enable participation in the General Meeting of Shareholders of OK INVESTMENT S.A. (Article 406? § 1, 2 , 4 and 5 of the Commercial Companies Code), proper performance of tasks related to providing services to entities holding shares of OK INVESTMENT S.A. – the legal basis for processing is the indispensability of processing to fulfill legal obligations of OK INVESTMENT S.A., in particular:

  1. resulting from the Act of 15 September 2000. Commercial Companies Code, such as signing by the Management Board of OK INVESTMENT S.A. the list of shareholders entitled to participate in the general meeting and making it available at the premises of the Management Board for three business days before the general meeting is held, in order to make it available to other shareholders, make copies and send them to other shareholders (Article 407 § 1, 11 and 2 of the Commercial Companies Code);
  2. Exercising the shareholder’s right to profit (347 CCC);
  3. The disclosure obligations defined in the Act on Public Offering, Conditions Governing the Introduction of Financial Instruments to Organised Trading, and Public Companies, dated July 29th 2005;
  4. information obligations specified in the Regulation of the Minister of Finance dated 19 February 2009 on current and periodic information to be published by issuers of securities and conditions for recognizing as equivalent information required by the laws of a non-member state.

IV.Categories of relevant personal data

Categories of relevant personal data concern ordinary data, i.e. name and surname, address of residence.

V. Sharing of data

The recipients of your personal data may be the Administrator’s authorized employees and other persons acting under the Administrator’s authority, a notary public, tax offices, courts and other institutions and persons authorized to receive your data under applicable laws, including other shareholders (in connection with their right to view the list of shareholders, in connection with the display of the list of shareholders in the premises of the Management Board and their right to receive a copy of the list). Your personal data may also be published in a current report and forwarded to the Polish Financial Supervision Authority if, pursuant to Article 70.3 of the Act on Public Offering, Conditions Governing the Introduction of Financial Instruments to Organised Trading, and Public Companies of 29 July 2005, you hold at least 5% of votes at the General Meeting of Shareholders.

VI. Rights related to the processing of personal data

In connection with the Administrator’s processing of personal data contained in the share ledger, persons subject to entry in the share ledger have the following rights:

  1. the right of access to their data and to receive a copy thereof;
  2. The right to rectify (amend) their data;
  3. The right to erasure or restriction of processing;
  4. The right to lodge a complaint to the supervisory authority (President of the Office for Personal Data Protection), in case the processing of personal data violates the provisions of RODO.

VII. Profiling

Personal data are not used by the Administrator to make automated decisions, nor are they subject to profiling operations.

VIII. Basis for requesting data

Providing personal data is a statutory requirement, necessary for the purposes specified in point III above.c